Secure Document Management with AI-Powered Search

The Problem: Scattered Files and Slow Searches
Documents are everywhere—email threads, shared drives, personal desktops. Finding the right version at the right moment can stall projects, delay audits, and introduce risk. When access isn’t controlled and changes aren’t traceable, compliance turns into a fire drill.

The Solution: Meet Vault Docs
Vault Docs is secure document management designed for speed, control, and clarity. Centralize your files, keep permissions tight, and surface answers with AI-powered search—so your team can work faster and your compliance posture stays strong.

Key Capabilities
AI-Powered Search — Find the exact file or paragraph in seconds using content-aware search across PDFs, docs, and scans (OCR-ready).
Granular Access Controls (RBAC) — Assign roles and permissions by team, department, or client—down to the folder or file level.
Versioning & Check-In/Out — Prevent conflicts and never lose history; roll back when needed.
Audit Trails & Activity Logs — See who viewed, edited, or shared a document—exportable for audits.
Retention & Policies — Apply retention rules and classification labels to meet internal and regulatory requirements.
Approvals & Reviews — Route documents for review, capture comments, and track status to closure.
Secure Sharing — Share time-limited links with watermarking options and download controls.
Integrations (roadmap) — Connect with your CRM/ERP, e-signature, and cloud storage to unify your workflow.

How Teams Use Vault Docs

• Operations: SOPs and vendor contracts with tracked approvals.
• Legal/Compliance: Policy libraries with attestations and audit-ready trails.
• HR: Offer letters, onboarding packs, and secure employee files.
• Projects: Proposals, SOWs, and deliverables—organized by client or workspace.

Why Vault Docs

• Speed: AI search shortens “where is that file?” from minutes to seconds.
• Control: Permissions and trails reduce risk and improve accountability.
• Clarity: One source of truth—no more duplicate folders and conflicting versions.

Be an Early Adopter
We’re inviting select teams to shape the roadmap and access pilot pricing.
→ Request Early Access or email contact@apexsandk.com.

Related
• Invyntra — Smarter asset and inventory control
• PolicyIQ — Policy automation and compliance, simplified